Automatic naming policy includes three policy configurations in Exchange Polices that are exclusive to the Delegation and Configuration client, meaning it is a client-side policy.
Automatic naming policy allows you to specify automated naming rules for specific properties of a mailbox. These options allow you to establish naming conventions and quickly generate standard values for the display name, directory name, and alias properties. Exchange allows you to specify substitution strings, such as %First and %Last, for several automated naming options.
When Exchange generates a directory name or alias, it checks whether the generated value is unique. If the generated value is not unique, Exchange appends a hyphen (-) and a two digit number, starting with -01, to make the value unique. When Exchange generates a display name, it does not check whether the value is unique.
Exchange supports the following substitution strings for automatic naming and proxy generation policies:
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%First |
Indicates the value of the First name property for the associated user account. |
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%Last |
Indicates the value of the Last name property for the associated user account. |
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%Initials |
Indicates the value of the Initials property for the associated user account. |
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%Alias |
Indicates the value of the Alias mailbox property. |
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%DirNam |
Indicates the value of the Directory name mailbox property. When generating email addresses for Microsoft Exchange mailboxes, Exchange does not support proxy generation strings that specify the %DirName variable. |
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%UserName |
Indicates the value of the User name property for the associated user account. |
You can also specify a number between the percent sign (%) and the substitution string name to indicate the number of characters to include from that value. For example, %2First indicates the first two characters from the First name property of the user account.
Each automatic naming rule or proxy generation policy can contain one or more substitution strings. You can also specify characters in each rule as a prefix or suffix for a specific substitution string, such as a period and space (.) following the %Initials substitution string. If the property for the substitution string is blank, the Exchange does not include the suffix for that property.
For example, consider the following auto naming rule for the Display name property:
%First %1Initials. %Last
If the First name property is Susan, the Initials property is May, and the Last name property is Smith, Exchange sets the Display name property to Susan M. Smith.
If the First name property is Michael, the Initials property is blank, and the Last name property is Jones, Exchange sets the Display name property to Michael Jones.
To specify automated mailbox naming options, you must have the appropriate powers, such as those included in the built-in Manage Policies and Automation Triggers role, and your license must support the Exchange product.
To specify an automated mailbox naming policy:
Navigate to Policy and Automation Management > Configure Exchange Policies > Alias naming.
Specify the appropriate name generation information.
Select Enforce alias naming rules during mailbox updates.
Click OK.
To specify resource naming options, you must have the appropriate powers, such as those included in the built-in Manage Policies and Automation Triggers role, and your license must support the Exchange product.
To specify a resource naming policy:
Navigate to Policy and Automation Management > Configure Exchange Policies > Resource naming.
Specify the appropriate resource name generation information.
Select Enforce resource naming rules during mailbox updates.
Click OK.
To specify archive naming options, you must have the appropriate powers, such as those included in the built-in Manage Policies and Automation Triggers role, and your license must support the Exchange product.
To specify an archive naming policy:
Navigate to Policy and Automation Management > Configure Exchange Policies > Archive naming.
Specify the appropriate archive name generation information for user accounts.
Select Enforce archive naming rules during mailbox updates.
Click OK.