18.0 Temporary Group Assignments

DRA allows you to create temporary group assignments that provide authorized users temporary access to resources. Assistant administrators can use temporary group assignments to assign users to a target group for a specific time period. At the end of the time period, DRA automatically removes the users from the group.

The Manage Temporary Group Assignments role grants assistant administrators powers to create and manage temporary group assignments.

Assistant Administrators can only view temporary group assignments for groups that the Assistant Administrator has powers to add or remove members from.

Use the following powers to delegate the creation and management of temporary group assignments:

  • Create Temporary Group Assignments

  • Delete Temporary Group Assignments

  • Modify Temporary Group Assignments

  • Reset Temporary Group Assignment State

  • View Temporary Group Assignments

  • Add Object to Group

  • Remove Object from Group

The target group and users must belong to the same ActiveView.

NOTE:

  • You cannot create a temporary group assignment for a user who is already a member of the target group. If you try to create a temporary group assignment for a user who is already a member of the target group, DRA displays a warning message and does not allow you to create a temporary group assignment for the user.

  • If you create a temporary group assignment for a user who is not a member of the target group, DRA removes the user from the group when the temporary group assignment expires.

Example:

Bob, the HR manager, notifies John, a help-desk administrator, that the company has contracted a temporary employee named Joe for a specific period of time to complete a project. John does the following:

  • Creates a temporary group assignment (TGA)

  • Adds an HR group for temporary employees to the TGA

  • Adds Joe as a member of the temporary employee group

  • Sets the TGA duration for one month (07/03/2019 to 08/02/2019)

Expected result:

By default, when the TGA expires, Joe's membership will be removed from the HR group. The TGA will remain available for seven days unless John selected the option to Keep this temporary group assignment for future use.

For more information about creating and using temporary group assignments, see the DRA User Guide.